Administrative Assistant

Qualifications

• High School Diploma/HISET required with work experience.
• Computer skills including Microsoft Office, online databases required.
• Ability to work cooperatively in an office setting, to maintain office forms and files and follow office procedures.

Primary Duties/Responsibilities

• Takes telephone calls to transfer to staff or take messages, giving out information about the agency when needed.
• Acts as receptionist to visitors and participants.
• Schedules participants for intake, setting up files as needed.
• Performs data entry as appropriate based on program/service.
• Types/generates monthly reports as appropriate by program/funding source.
• Prepares copies, file documents, maintain file records; uphold confidentiality of all records.
• Orders supplies per Director request.
• Shares necessary information with accounting for participant funds to be prepared.
• Monitors and disburses participant transportation checks or supportive services.
• Operates office machines, monitors incoming and outgoing fax documents, call for repairs on office machines as necessary.
• Other duties as assigned.

Benefits

• Immediate date of hire individual and family medical benefits for full-time employees working 30 or more hours per week.
• Individual and family dental and vision benefits on the first of the month following the hire date for employees working 20 or more hours week.
• Voluntary Life and AD&D Insurance on the first of the month following the hire date for employees working 20 or more hours per week.
• 403(B) Retirement on date of hire for employees working 20 or more hours per week.
• 403(B) Retirement + Employer Match after one year of employment for employees working 20 or more hours per week.
• 401(A) Retirement on date of hire for employees working 20 or more hours per week.
• PTO Accrual up to 15 days based on hours worked.
• Employee store discount
• Paid holidays
• Flexible Schedules
• Career Growth Opportunities